Beaver County Court Clerk Office

About the Beaver County Court Clerk

The Beaver County Court Clerk is an elected office that serves the District Court. Debbie Bobeck holds the post and took office on January 2, 2025. The clerk works inside the Beaver County Courthouse in the town of Beaver, the county seat. Voters in the county choose the Court Clerk, so the office answers to the public it serves.

This office is the record keeper for the court. It opens each new case, files every document, and stores the permanent court record. When a case closes, the file stays with the office for the long term. The clerk also collects court costs and license fees and pays them into the court fund.

The county's official Court Clerk page spells out the office and its core duties.

That page confirms the office as the permanent home for District Court files across the county.

Beaver County Court Clerk Duties

The Court Clerk handles a fixed set of tasks under state law. Each one keeps the court running and the record straight. The duties listed by the county office are clear and narrow.

• Records, files, and keeps the permanent records of District Court cases
• Works with the Civil, Criminal, Probate, Juvenile, Domestic Relations, and Small Claims divisions of court
• Maintains an appearance docket for every case filed
• Keeps the word-for-word transcripts the court reporter files
• Collects license fees and court costs and deposits them into the court fund

Note: The appearance docket is the running list of every filing and event in a case, and it is what most online court searches actually display.

Beaver County District Court Divisions

Beaver County District Court is a trial court of general jurisdiction. It hears a wide mix of cases, and the Court Clerk files records for each one. The work splits into divisions by case type, and a quick look at each helps point a search in the right direction.

Civil

Lawsuits, money claims, liens, garnishments, and judgments.

Criminal

Felony and misdemeanor charges filed by the state.

Probate

Estates, wills, guardianships, and conservatorships.

Juvenile

Youth cases, with public access limited by law.

Domestic Relations

Divorce, custody, child support, and paternity.

Small Claims

Lower-dollar money disputes between parties.

The county sits in Oklahoma Judicial District 1, which also covers Cimarron, Harper, and Texas counties. Traffic tickets filed at the county or state level land here too. Tickets from the Beaver Municipal Court follow a separate path and are paid through a city vendor portal, not the District Court system.

Court Clerk vs County Clerk

Oklahoma splits local records between two clerks, and people mix them up all the time. The Court Clerk holds court case files. The County Clerk holds land and county government records. One office cannot pull the other's files, so the first move is picking the right one.

The county's County Clerk page shows that office and its land record search.

That office, run by Kelly Yeomans, records deeds, mortgages, and plat maps rather than court cases. The two offices line up like this:

• Court Clerk: divorce, probate, criminal, civil, and small claims case files, searched through ODCR and OSCN
• County Clerk: deeds, mortgages, liens on property, and recorded plats, searched through the county land record portal
• Court Clerk phone: 580-625-3191; County Clerk phone: 580-625-3418

For deeds, property liens, and recorded land instruments, the Beaver County County Clerk is the office to use. For any court case, stay with the Court Clerk.

Note: A divorce decree, a probate file, or a criminal case comes from the Court Clerk, while a property deed or mortgage comes from the County Clerk.

Search Beaver County Court Records

Most Beaver County court records can be searched online for free. The county routes its public court search through On Demand Court Records, known as ODCR. The statewide Oklahoma State Courts Network, or OSCN, lists Beaver County District Court as well.

ODCR has carried Beaver County case data since 1997 and refreshes it every hour. Use the ODCR search to browse by name or by case type. The OSCN docket search works best when the case number is already known. To pay a balance, the OSCN e-Payments tool takes a case, citation, or payment plan number. For a fuller walk through each tool, the Beaver County court records page lays out the steps.

Online dockets show case details, but not the full paper file. For a stamped, certified document, the Court Clerk is still the source.

How to Request a Certified Copy

A certified copy is a court document the clerk stamps and signs as a true copy. Courts, banks, and agencies often demand one for legal use. A plain printout from an online docket does not carry that weight.

1. Find the case number first. Use ODCR or OSCN to confirm the case, the year, and the names on file.
2. Call the Court Clerk at 580-625-3191. Ask for the copy fee, the certification charge, and the ways to pay.
3. Write out the request. List the case number, both party names, the exact document, and how many copies you need.
4. Submit the request. Bring it to the courthouse counter or mail it to P.O. Box 237, Beaver, OK 73932, with payment.
5. Pick up or wait for the mail. Confirm whether the office returns copies by mail or holds them at the counter.

Beaver County Records Request Fields

A mail or counter request needs enough detail for the clerk to pull the right file. The office does not post a fixed form online, so a written request works as long as it covers the basics.

Beaver County Marriage and Divorce Records

In Oklahoma, marriage and divorce records are court files, not state health files. The Court Clerk issues marriage licenses and files them once a couple marries. The same office opens and stores divorce cases as domestic relations matters.

The state vital records office points the public back to the county for these records. A couple applies for a license at the Court Clerk counter and returns the signed license after the ceremony. A divorce case ends with a decree, and a certified copy of that decree comes from this office. Free dockets can prove a marriage or divorce exists, but only the Court Clerk can certify the actual record for legal use.

Beaver County Probate Records

Beaver County has no separate probate court. Probate runs as a division of the District Court, and the Court Clerk files the records. These cases settle estates, prove wills, and set up guardianships.

A probate file can hold the petition, the will, orders that name an executor, letters of administration, notices to creditors, an inventory, and a final accounting. Search ODCR under a probate case type to see whether an estate or guardianship already exists. For older files, certified orders, or letters testamentary, contact the Court Clerk directly. Some guardianship details stay restricted to protect minors or private medical facts.

Beaver County Court Clerk Fees

Beaver County does not publish a local copy or certification fee schedule. Oklahoma sets many District Court fees by statute under Title 28, yet a final total can fold in extra charges for copies, certification, or service. Confirm every amount with the Court Clerk before mailing payment.

Note: The office collects court costs and license fees and pays them into the court fund, so the total due can shift with each case type.

E-Filing and the Court Clerk

Oklahoma runs a statewide e-Filing system for attorneys and approved filers. It lets registered users send court documents in online. The Beaver County Court Clerk still anchors public access to those files.

An e-filed document counts as an official court record. Even so, the public reads court files through OSCN and the public docket, not through the filing portal. The e-Filing portal needs a login and is built for filers, not for general lookups. Certified copies cannot be ordered through e-Filing at all. For a stamped, signed copy, the request always returns to the Court Clerk.

Note: A document filed online is official, yet a certified copy for court or legal use must still come from the Court Clerk counter.

Contact the Beaver County Court Clerk

The Court Clerk takes requests in person, by mail, by phone, and by email. Call ahead before a drive, since the office can confirm fees and locate older files first. Records that fall under the Oklahoma Open Records Act stay open during business hours unless a law or court order makes them confidential.