Beaver County Land Records Office

About the Beaver County Clerk

The Beaver County Clerk is an elected office. Kelly Yeomans holds the post. The office works inside the Beaver County Courthouse at 111 Second St in the town of Beaver, the county seat. Voters in the county choose the County Clerk, so the office answers to the public it serves.

This office is the county's main record keeper. It records and stores land instruments such as deeds, mortgages, and liens. It also keeps county-government records, backs the election process, and tracks county spending, budgets, and contracts. County roles listed by the county include keeping public records, supporting roads and public works, and helping carry out local programs. Land and property records form the largest public-facing piece of that work.

The county's official County Clerk page shows the office, its land-record link, and its contact details.

Note: The land-record portal lists the office phone as 580-625-3141, while the county contact page lists 580-625-3418, so try both if one does not answer.

County Clerk vs Court Clerk

Oklahoma splits local records between two offices, and people mix them up often. The County Clerk holds land and county-government records. The Court Clerk holds District Court case files. One office cannot pull the other's records, so the first step is picking the right counter.

Use the County Clerk for property and recording matters. Use the Court Clerk for anything filed in a court case. The table below sorts the two offices by what each one keeps.

For a deed, a property lien, or a recorded plat, this office is the right one. For a court file, the Beaver County court records page points to the Court Clerk and the free docket tools.

Beaver County Land Records Portal

The County Clerk links its land records to OKCountyRecords. That portal hosts the public search for Beaver County deeds and recorded instruments. It lists County Clerk Kelly Yeomans, the Beaver County Courthouse address, and office hours of 8:00 to 5:00.

The portal opens with a few clear tools rather than a long form. A basic search finds documents by party name. An advanced search adds more filters for a tighter result. A book list and plat-map link let users browse by record book or by mapped parcel. A fees link and a Simplifile link round out the page. Open the Beaver County land record search to reach all of these tools.

Note: The portal posts the official fee schedule under its Fees link, so check there or call the County Clerk before you send any payment.

How to Search Beaver County Land Records

The land search runs free for basic lookups. Most people search by the name on a deed or mortgage. A clear, ordered path keeps the result clean.

1. Open the OKCountyRecords search for Beaver County. Confirm the page shows County Clerk Kelly Yeomans and the Beaver County Courthouse.
2. Start with the basic search. Enter the last name first for a person, or the full name for a business or bank.
3. Switch to advanced search to narrow a common name. Add a date range, a document type, or other filters the portal offers.
4. Use the book list to browse by recorded book and page when you already know the reference.
5. Open the plat-map link to view mapped parcels and subdivision plats for a property.
6. Review the result list. Note the book and page, the recording date, and the document type before you ask for a copy.

Online images can confirm that a record exists. For a stamped, certified copy, the County Clerk is still the source.

Recording Land Instruments in Beaver County

Recording places a document into the public land record. Once recorded, a deed or mortgage gets a book and page and a date stamp. That public notice protects the buyer, the lender, and the chain of title.

The County Clerk records a wide range of property papers. Common ones include warranty and quitclaim deeds, mortgages, releases, liens, easements, affidavits, and plat maps. Each must meet Oklahoma format and signature rules before the office can accept it. The clerk indexes every instrument so the next search can find it by name and by date.

The office also accepts electronic recording through Simplifile, the e-recording vendor linked on the portal. Title companies, banks, and law offices use Simplifile to submit documents online instead of by mail or counter. The vendor charges its own fee on top of the county recording cost. Walk-in and mail recording stay open for anyone who does not use the e-recording route.

Requesting a Recorded Beaver County Document

A copy request needs enough detail for the clerk to pull the right page. The office does not post a fixed form online, so a written or phone request works when it covers the basics. A certified copy carries the clerk's stamp for legal use.

1. Find the record first. Use the OKCountyRecords search to confirm the names, the document type, and the book and page.
2. Call the County Clerk at 580-625-3418. Ask for the copy fee, the certification charge, and the ways to pay.
3. List what you need. Give the party names, the document type, the book and page, and the recording date.
4. Say whether you want a plain copy or a certified copy, and how many copies you need.
5. Submit at the courthouse counter or by mail to P.O. Box 338, Beaver, OK 73932, with payment and your return address.

Note: A plain printout from the online portal is fine for review, but banks and courts usually require a certified copy with the clerk's stamp.

Beaver County Recording Fees

Beaver County does not publish a local recording and copy fee schedule on its own office page. The OKCountyRecords portal carries the current schedule under its Fees link. Oklahoma sets many recording fees by statute, yet a final total can fold in extra charges for pages, certification, or e-recording. Confirm every amount with the County Clerk before you send payment.

Beaver County Open Records Access

Land and recorded county records are open to the public. The Oklahoma Open Records Act, found at 51 O.S. sections 24A.1 through 24A.30, sets the rule. Public bodies must let people inspect and copy public records unless a law makes a record confidential.

Most land instruments hold no secret. A deed, a mortgage, and a plat are recorded so the public can rely on them. The County Clerk keeps these open during regular business hours. Some details, such as personal identifiers on a filed paper, can be redacted under state rules. For a record that the office cannot share, the clerk can explain the legal reason and the next step.

Note: County land records stay open under state law, while court case files follow separate court rules, sealing orders, and confidentiality statutes handled by the Court Clerk.

Contact the Beaver County Clerk

The County Clerk takes requests in person, by mail, by phone, and by email. Call ahead before a drive, since the office can confirm fees and locate older books first. The land record portal is the fastest way to search before any visit.